Organizational Roles

This user management tool allows you to group multiple podcasts into one Organization and give your team access to collaborate, view, create, and edit anything and everything related to their role. Organizations is also helpful or smaller teams that only produce one podcast. Let's give into the functionality. 

Of course, we want to make sure your podcasts are safe and secure, so we came up with Organizational Roles to assign to your team. This allows the Organization Owner to give specific permission to each team member, as it relates to his or her role. For instance, a freelance editor may not need access to all podcasts in your network but they do need access to the podcast they’re working on. In this article, we'll tell you more about the rights that each collaborator has.An Organization consists of:

  • One Organization Owner
  • One or more Organization Admin(s)
  • One or more Organization Viewer(s)
  • One or more Podcast Owner(s)
  • One or more Podcast Admin(s)
  • One or more Podcast Viewer(s)

You, the one creating the Organization, are the Organization Owner* so it's important to understand what other roles and responsibilities everyone has within your Organization. Let’s take a look at the roles you can assign.

Roles & Responsibilities

Organization Owner: 

  • In most cases, this is the individual who creates the account and overall Organization
  • Is able to migrate a podcast into an Organization
  • Has viewing and editing rights to all podcasts within the Organization
  • Can disband Organization and transfer ownership*

Organization Admin

  • Is able to migrate a podcast into the Organization
  • Has viewing and editing rights to all podcasts within the Organization

Organization Viewer

  • Is able to migrate a podcast into the Organization
  • Has viewing rights to all podcasts within the Organization
  • Does not have editing rights

Podcast Owner

  • Owner of the podcast
  • Is able to migrate a podcast into the Organization
  • Has viewing and editing rights to at least one podcast within the Organization

Podcast Admin

  • Is able to migrate a podcast into the Organization
  • Has viewing and editing rights to at least one podcast within the Organization

Podcast Viewer

  • Is able to Migrate their personal podcast into an Organization
  • Has viewing rights to at least one Podcast within the Organization
  • Does not have editing rights

Someone with an organizational-level role has at least viewing rights to all podcasts within the Organization. Someone who has a podcast-level role has at least viewing rights to one podcast, but can be limited by the Organization what other podcasts they have access to. This way, you can make your Organization as flexible and nimble as it needs to be. 

Use Cases

What would each role represent in a real-life situation? Here are some use cases:

  • You have just created your Organization and want to invite your first Collaborator. You want this person to be at an organizational level so that they can add their own podcasts to the Organization and, in the case of the Organization Admin, be able to invite others to do so as well.
  • Your newly created Organization is doing great: You want to add an additional podcast. Invite someone to the Organization and make them a Podcast Viewer to one of the podcasts. This allows them to look around/get some insights into how the Organization will work and then they can migrate their own podcast to the Organization. In turn, this will make this particular user the Podcast Owner of their podcast within the Organization, so that their rights are always preserved.
  • Someone joined your team and they are in charge of reporting on the analytics of all podcasts, but you don't want them to actually be able to edit any information of the podcasts. You'll make them an Organization Viewer, as this gives them all viewing but no editing rights.
  • Someone joined a podcast within your Organization and they are tasked with improving the SEO-approach for that specific podcast. You'll make them a Podcast Admin because you want them to have viewing and editing rights for specific parts of that podcast, but you don't want to give them access to any of the other podcasts.
  • Someone who deals with the finances of your Organization is tasked with making sure that both billing and monetization are set up right. You're going to want to make them an Organization Admin since that gives them the rights to view and edit parts that are important to them, but you don't want to make them the owner of the Organization.

Go ahead and try Organizations for yourself. It’s available for free accounts (with up to one Collaborator). Play with roles and responsibilities and visit this help article if you get stuck. If you have any feedback to improve this tool, please let us know by sending an email to our Support.

* We're also making it possible to transfer ownership of your Organization to someone else. This is a delicate process, though, so we're going to do this manually for you until we have gathered enough insights on how to best do this. Please reach out to our Support team if you are the Organization Owner and wish to transfer the rights of your Organization to someone else.

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